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Administrative Assistant
at Aon in California
Administrative Assistant
Los Angeles, CA
Requisition 32648
Aon Hewitt, a division of Aon, is currently looking to bring on an experienced Administrative Assistant to the Los Angeles Team.
POSITION SUMMARY:
Performs administrative duties for a specific manager or department.
ESSENTIAL DUTIES:
The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary.
Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner.
Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person.
Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team.
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership. Coordinates travel arrangements for staff, utilizing the in house travel agency.
May also prepare expense reports/reimbursement requests for staff.
Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies. Reads and routes incoming mail.
Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution.
Prepares outgoing mail.
Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.
Maintains database information, such as mailing lists, vendors, etc. in applicable format. Maintains manuals, policy and procedure files, etc., in applicable format. Assists in research, testing, and/or implementation of revised policies and procedures.
Files correspondence and other records.
May coordinate transmission of information with other users/suppliers.
Makes copies of correspondence and other printed matter. Ensures adequate office supplies. Processes purchase requests for additional office supplies as needed.
May reconcile/coordinate reports with other departments as needed.
REQUIRED SKILLS AND EXPERIENCE:
Possess 5+ years of secretarial/administrative experience.
Knowledge of general office administration.
Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral).
Advanced PC skills (Word, Excel and Power Point) required.
Light accounting experience is a plus.
Flexibility in schedule required.
Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization.
About Aon Hewitt
Aon Hewitt is the global leader in human capital consulting and outsourcing solutions. The company partners with organizations to solve their most complex benefits, talent and related financial challenges, and improve business performance. Aon Hewitt designs, implements, communicates and administers a wide range of human capital, retirement, investment management, health care, compensation and talent management strategies. With more than 29,000 professionals in 120 countries, Aon Hewitt makes the world a better place to work for clients and their employees. For more information on Aon Hewitt, please visit www.aonhewitt.com.
About Aon
Aon Corporation (NYSE:AON) is the leading global provider of risk management services, insurance and reinsurance brokerage, and human capital solutions and outsourcing. Through its more than 59,000 colleagues worldwide, Aon unites to deliver distinctive client value via innovative and effective risk management and workforce productivity solutions. Aon's industry-leading global resources and technical expertise are delivered locally in over 120 countries. Named the world's best broker by Euromoney magazine's 2008, 2009 and 2010 Insurance Survey, Aon also ranked highest on Business Insurance's listing of the world's insurance brokers based on commercial retail, wholesale, reinsurance and personal lines brokerage revenues in 2008 and 2009. A.M. Best deemed Aon the number one insurance broker based on revenues in 2007, 2008 and 2009, and Aon was voted best insurance intermediary 2007-2010, best reinsurance intermediary 2006-2010, best captives manager 2009-2010, and best employee benefits consulting firm 2007-2009 by the readers of Business Insurance.
Visit http://www.aon.com for more information on Aon and http://www.aon.com/unitedin2010 to learn about Aon's global partnership and shirt sponsorship with Manchester United.
Aon is an equal opportunity employer committed to a diverse workforce. M/F/D/V
DISCLAIMER:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
How to apply: DO NOT use the Apply Online button. Please copy and paste the following link into your browser address bar: http://aon.contacthr.com/18496007
Los Angeles, CA
Requisition 32648
Aon Hewitt, a division of Aon, is currently looking to bring on an experienced Administrative Assistant to the Los Angeles Team.
POSITION SUMMARY:
Performs administrative duties for a specific manager or department.
ESSENTIAL DUTIES:
The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary.
Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner.
Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person.
Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team.
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership. Coordinates travel arrangements for staff, utilizing the in house travel agency.
May also prepare expense reports/reimbursement requests for staff.
Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies. Reads and routes incoming mail.
Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution.
Prepares outgoing mail.
Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.
Maintains database information, such as mailing lists, vendors, etc. in applicable format. Maintains manuals, policy and procedure files, etc., in applicable format. Assists in research, testing, and/or implementation of revised policies and procedures.
Files correspondence and other records.
May coordinate transmission of information with other users/suppliers.
Makes copies of correspondence and other printed matter. Ensures adequate office supplies. Processes purchase requests for additional office supplies as needed.
May reconcile/coordinate reports with other departments as needed.
REQUIRED SKILLS AND EXPERIENCE:
Possess 5+ years of secretarial/administrative experience.
Knowledge of general office administration.
Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral).
Advanced PC skills (Word, Excel and Power Point) required.
Light accounting experience is a plus.
Flexibility in schedule required.
Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization.
About Aon Hewitt
Aon Hewitt is the global leader in human capital consulting and outsourcing solutions. The company partners with organizations to solve their most complex benefits, talent and related financial challenges, and improve business performance. Aon Hewitt designs, implements, communicates and administers a wide range of human capital, retirement, investment management, health care, compensation and talent management strategies. With more than 29,000 professionals in 120 countries, Aon Hewitt makes the world a better place to work for clients and their employees. For more information on Aon Hewitt, please visit www.aonhewitt.com.
About Aon
Aon Corporation (NYSE:AON) is the leading global provider of risk management services, insurance and reinsurance brokerage, and human capital solutions and outsourcing. Through its more than 59,000 colleagues worldwide, Aon unites to deliver distinctive client value via innovative and effective risk management and workforce productivity solutions. Aon's industry-leading global resources and technical expertise are delivered locally in over 120 countries. Named the world's best broker by Euromoney magazine's 2008, 2009 and 2010 Insurance Survey, Aon also ranked highest on Business Insurance's listing of the world's insurance brokers based on commercial retail, wholesale, reinsurance and personal lines brokerage revenues in 2008 and 2009. A.M. Best deemed Aon the number one insurance broker based on revenues in 2007, 2008 and 2009, and Aon was voted best insurance intermediary 2007-2010, best reinsurance intermediary 2006-2010, best captives manager 2009-2010, and best employee benefits consulting firm 2007-2009 by the readers of Business Insurance.
Visit http://www.aon.com for more information on Aon and http://www.aon.com/unitedin2010 to learn about Aon's global partnership and shirt sponsorship with Manchester United.
Aon is an equal opportunity employer committed to a diverse workforce. M/F/D/V
DISCLAIMER:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
How to apply: DO NOT use the Apply Online button. Please copy and paste the following link into your browser address bar: http://aon.contacthr.com/18496007
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