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Administrative Assistant
at Aon in New York
POSITION SUMMARY:
Performs administrative duties for a specific manager or department.
ESSENTIAL DUTIES:
The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary. Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner. Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person. Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team. Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
Coordinates travel arrangements for staff, utilizing the in house travel agency. May also prepare expense reports/reimbursement requests for staff. Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies. Reads and routes incoming mail. Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution. Prepares outgoing mail. Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.
Maintains database information, such as mailing lists, vendors, etc. in applicable format. Maintains manuals, policy and procedure files, etc., in applicable format. Assists in research, testing, and/or implementation of revised policies and procedures. Files correspondence and other records. May coordinate transmission of information with other users/suppliers. Makes copies of correspondence and other printed matter. Ensures adequate office supplies. Processes purchase requests for additional office supplies as needed. May reconcile/coordinate reports with other departments as needed.
REQUIRED SKILLS AND EXPERIENCE:
Possess 1 – 3 years of secretarial/administrative experience. Knowledge of general office administration. Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral). Intermediate PC skills (Word and Excel) required.
How to apply: DO NOT use the Apply Online button. Please copy and paste the following link into your browser address bar:
http://aon.contacthr.com/17009716
Performs administrative duties for a specific manager or department.
ESSENTIAL DUTIES:
The Administrative Assistant answers telephones in a courteous manner for all staff members as necessary. Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner. Greets visitors, ascertains nature of business, assists when appropriate, or refers visitors to appropriate person. Provides high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team. Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
Coordinates travel arrangements for staff, utilizing the in house travel agency. May also prepare expense reports/reimbursement requests for staff. Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies. Reads and routes incoming mail. Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution. Prepares outgoing mail. Using knowledge of the department's procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.
Maintains database information, such as mailing lists, vendors, etc. in applicable format. Maintains manuals, policy and procedure files, etc., in applicable format. Assists in research, testing, and/or implementation of revised policies and procedures. Files correspondence and other records. May coordinate transmission of information with other users/suppliers. Makes copies of correspondence and other printed matter. Ensures adequate office supplies. Processes purchase requests for additional office supplies as needed. May reconcile/coordinate reports with other departments as needed.
REQUIRED SKILLS AND EXPERIENCE:
Possess 1 – 3 years of secretarial/administrative experience. Knowledge of general office administration. Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral). Intermediate PC skills (Word and Excel) required.
How to apply: DO NOT use the Apply Online button. Please copy and paste the following link into your browser address bar:
http://aon.contacthr.com/17009716
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Published on Sep 02, 2010
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Viewed: 421 times
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